FUND REQUEST GUIDELINES The Employees Recycling Program is an employee owned and managed not-for-profit association. Its Board of Trustees makes grants to 501(c)(3) non-profit organizations, other institutional organizations and qualified individuals whose prime purpose is sports training for people with disabilities. Grant approval is based on funds available and first priority is to organizations in the area where employees who recycle live. The Employees Recycling Program Board of Trustees consider applications of support in two areas: equipment and uniforms and financial assistance to specific sports training events for individuals. The Board of Trustees will also look for collaboration in the grant, both in terms of providing services and in terms of seeking other financial support. The program considers all equipment and uniforms purchased by the recycling program to become the property of the team or individual athlete as long as they are involved with sports training.

EMERGENT NEEDS (Special Funding) Special Funding Grants are targeted to meet critical and/or emergent individual or team needs. These grants are intended to address sudden and unexpected needs which endanger and agency’s or organization’s normal operation, and may also support a sudden and unanticipated increase in demand for equipment and uniforms. Special Funding grants are intended to meet those special situations where there are no other immediate sources of funding available, due either to the situation or the urgency of need. Special Funding grants should not be used when normal grant process is appropriate. Special Funding is not applicable to those situations where an organization experiences and anticipated decrease in operating revenues.

NOT FUNDED Areas and items which the Employees Recycling Program will not fund include medical research recreational activity unless tied to sports training, transportation, replacement of dollars already spent, equipment considered by the Board of Trustees as major capital investment, tennis shoes, and/or cost of lettering (other than team name) on uniforms and equipment. Requesters must wait one full year after the closure of it previous grant before being eligible for a new grant. Closure occurs when 100% of all expenditure reports, receipts and canceled checks (front and back) are received by the Board of Trustees.

APPLICATION PROCESS All inquiries are screened and applicants whose request fall within the Funding Guidelines are sent an application package. Applications should be submitted on forms provided. The grant application process is typically two or three months. Complete applications received by the third Friday of the last month in the quarter (application deadline) will typically be reviewed at the following quarterly board meeting. Once the application has been received and reviewed, a site visit by two trustees will be scheduled. The trustees will write up a report for review and discussion by the entire board at their quarterly meeting. The Board of Trustees will decide to fully fund, partially fund, or deny funding the grant. The agency will be notified of the outcome of the Board’s decision. It is the sole authority and responsibility of the Board of Trustees to the best of their judgment to evaluate and accept or reject requests based on the moneys available.

REQUEST FOR FINANCIAL ASSISTANCE

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Any organization, foundation or other recognized group or individual whose prime purpose is sports training for people with disabilities in the State of Washington may submit a request for financial assistance to the Employees Recycling Program. To apply for an application package, write to: Employees Recycling Program P.O. Box 3707 M/C 6M-AC Seattle, WA. 98124-2207 Note: Grant approvals are based on funds available and first priority is to applications from the area where employees who recycle live.

REQUEST FOR FINANCIAL ASSISTANCE CRITERIA 1. Funds available in recycling account. 2. Request shows genuine need for assistance. 3. New team (equipment and uniforms). 4. Replacement (old equipment and uniforms. 5. Number of athletes assistance requested for. 6. Cost estimate of equipment and uniforms. 7. Transportation cost only considered when sponsoring individuals with a need for financial assistance to specific events. 8. Assistance goes directly to support athletes, not program/administrative expenses. 9. Reflects fund raising on their own. 10. It is the sole authority and responsibility of the Board of Trustees to the best of their judgment to evaluate and accept or reject requests based on the moneys available and above criteria.